After the Storm
 
From the Board - Hurricane Update - 9/18/17
With Hurricane Irma coming and passing, your Board has been busy before and after the storm.  We implemented the community hurricane plan to prepare for a possible direct hit.  After the storm, we put into place our post hurricane procedures to clean up hurricane debris from the common grounds, drains, retention ponds and community roadways throughout the community.  We have also contacted our insurance company to discuss damages (fences and trees down) that the common grounds sustained.

​All of the Board members recognize the outstanding response from our residents to all the hurricane damage throughout the community.  Everyone quickly moved into fix, repair and clean up mode after the storm.  We also appreciated your efforts to mitigate roof damage until it can be repaired and for cleaning up all the hurricane debris. 

​As we all move into recovery mode, your Board offers these guidelines:

Roof Damage - Temporary Fixes -​ Approximately thirty to forty percent of the homes in our community sustained roof damage of various degrees.  Roof damages range from shingles blown off to major structual repairs needed.  Make sure to safeguard your roof to prevent further damage from the rain and high winds.  This could be a temporary patch, tarping the area, or shingling the roof.  Also document all damage and repairs you have made so that you can share this with your insurance company when you discuss filing your claim.

​Roof Damage - Permanent Repairs - The Board would like all permanent repairs to be completed by the end of January, 2018.​  For permanent repairs, we know that roofers will be in high demand throughout our community and Polk County.  You may be on a waiting list.  We know that you want these permanent repairs or roof replacement to be made as quickly as possible.  The Board empathizes and understands that there may be delays for permanent repair of your roof. 

​For all repairs of roof damage, the shingles should match the type and color of the original shingle - Architectural shingle with a 30 year warranty.  By doing this, we ensure that all homes will result in a consistent look as when the home was built.  We know that there may be slight differences in shade but with age it will blend together.  Contact any Board member if you have questions about this process or if you need accommodations to meet the deadline.

​Roof Replacement​ - If you decide you want to do a roof replacement instead of a permanent repair, the Ruby Lake documents stipulate that all homes must have an Architectural shingle with a 30 year warranty.  ​All roof replacements must be considered by the Architectural Review Committee for approval.  There is no deadline to complete this process.  This can be done anytime of the year.

The Architectural Review Process​ - Prior to installation, requests must be submitted to the Architectural Committee for approval of a new roof.  The Exterior Alteration Form​ is available on the Ruby Lake community website (rubylake.org).  The form must be completed and proper documentation should be attached which describes the type and color of the Architectural shingle.  A sample of the shingle should also be submitted with the request.  The turn around time for most requests is one to two weeks.  Your roofer will be aware the replacement of a roof needs HOA approval.  Once it is submitted and considered, you will be notified ASAP by a phone call and later receive a letter of of your application's approval.  The roof replacement can begin as soon as you get verbal approval.

​Tree Damage​ - Please cut back or remove severly damaged or dead trees in your yard.  Also attempt to remove tree limbs that are broken or dead and have yet to fall to the ground.  Trim all tree limbs that may hang over the road.  The lowest height for a limb over the road is 16 feet.  By removing these low hanging branches, you avoid any tree damage and any damage to trucks or other vehicles.

​Hurricane Debris Pick-up
​Republic Waste Management company was out on Wednesday to pick up the regular yard debris.  They will continue to pick up any debris in bags or containers on their regular weekly schedule.  Due to the amount of hurricane debris, Polk County has contracted with another company to take care of hurricane debris removal.  That begins next week.  Place your hurricane debris at the end of your driveway for pickup.  ​Do not​ place your hurricane debris in the common ground areas.  We want to prevent the wet and dry retention pond drains from becoming clogged.  Be patient.  It will probably take a couple of weeks for the county to reach eveyone.

Fences - There are some fences which are down due to the strong winds or fallen trees.  ​The Board would like all fences repaired by the end of January, 2018.​  Some sections of the community fence have been damaged.  These sections will be repaired or replaced as soon as possible.

Entrance Gates - New Temporary Gate Times  Due to the number of contractors we expect to be in and out of our community and the time it will take the county to clean up the hurricane debris, the Board has decided to leave the gates open temporarily during the day time and close them at night.  ​(Temporary gate times - Open 6:00 a.m - 6:00 pm.  and closed in the evening)  We will review this decision as the cleanup process progresses.

​HOA Insurance Policy Claim - ​We have already contacted our insurance company and are discussing our hurricane damages with them.  We will file a claim if the damages exceed our deductible.  We will advise you more on this once we know the full extent of our damages.

​Thanks again for your resilience and perseverance to recover from Hurricane Irma.​  The Board is proud of all the residents quick action to clean up all the debris and prevent further losses to your homes.  Thanks for your strong commnity spirit to pitch in and help each other and our community bounce back from this storm.



 


After the Storm
You survived Hurricane Irma - Now What?
Go to polk-county.net/emergency-home/page/4  On the this page, you will find a link to a one page guide (What to do now that Hurricane Irma has passed).  This document  will give you suggestions on:
  •      Treating water after a Hurricane
  • ​     Replacing important papers
  • ​     Contacting your insurance agent
  • ​     Cleaning up
  • ​     Dealing with your fridge and freezer after a power outage

Hurricane Debris Pick-up
​Republic Waste Management company was out on Wednesday to pick up the regular yard debris.  They will continue to pick up any debris in bags or containers on their regular weekly schedule.  Due to the amount of hurricane debris, Polk County has contracted with another company to take care of hurricane debris removal.  That begins next week.  Place your hurricane debris at the end of your driveway for pickup.  Do not place your hurricane debris in the common ground areas.  We want to prevent the wet and dry retention pond drains from becoming clogged.  Be patient.  It will probably take a couple of weeks for the county to reach everyone.  

Entrance Gates
​Due to the number of contractors we expect to be in and out of our community and the time it will take the county to clean up the hurricane debris, the Board has decided to leave the gates open temporarily.  We will review this decision as the cleanup process progresses.
     
 


 

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